Services and Background

The Secretary Ltd aims to offer you as the business owner, the opportunity to save you time and most important of all – MONEY!

We offer you all the office and admin services without all the extra overheads – staff, holiday leave, sick leave, KiwiSaver, computer repairs, office space, expense of equipment etc etc.
We are YOUR office – we will take care of all your day to day office duties from answering the phone, collecting mail, doing banking, payroll, processing of financial data, invoicing, paying bills to everything that your office needs.

The Secretary Ltd has modern systems and up to date technology to complete all your admin from our office ā€“ we will Make Our Office Yours.

You can then get on with what makes you money and what you are passionate about – working at and growing your business. Are you spending valuable time and energy on all the paper work involved in your business – or are the office overheads not cost effective? The Secretary Ltd can help – saving you money in the process and give your business a professional representation.

The Secretary Ltd specialises in making the Small to Medium business owners administration needs simpler. Giving you back your work life balance. We have cost effective solutions to all your office and administration needs with a range of services and products.

No longer will you have to work into your leisure time to complete it all – leave it to The Secretary Ltd and we will administer it all for you at a very cost effective rate and it will all be strictly confidential. All data is also backed up off site daily. We pride ourselves on Confidentiality and Professionalism – and that is how your business will be represented.

The Secretary Ltd Services include:

  • Physical and Postal address
  • Mail Collection
  • Banking
  • Bank reconciliation
  • Phones – answered in your business name and in a timely manner. Those messages which we are unable to respond to can be emailed, text, faxed or held for you. Arrange appointments for quotes or jobs and tasks. We will know your business to answer as many queries as possible.
  • GST, PAYE, KiwiSaver & IRD returns
  • Payroll – you just check the time-sheets and approve them, fax or email them to us and we’ll process it all from there.
  • Data entry
  • Invoicing (and checking that all work is invoiced – none will be overlooked)
  • Taking orders and sending these
  • A/C’s Payable and A/C’s Receivable
  • Aged analysis of A/C’s received & A/Cā€™s payable
  • Correspondence, reports, meeting minutes
  • Newsletters
  • Financial reporting
  • Managing www orders
  • Collection of overdue accounts
  • Customer Database
  • Cash flow forecasts
  • Preparation of lending applications
  • Serviced Office Suite
  • Meeting room
  • Any other Office Service that you may need

We can tailor a Secretary Package to suit your particular business needs ā€“ use all or only a few of our products.
Visit our Packages page for a full list of all packages available – choose from any of our services – do a full package or select individual services – whatever suits your needs.

Cash Flow forecasts – full preparation of these to match what function you need them for (ie bank application or for your own processes to enable you to track what your business is doing). These are an important ingredient to your business – you can track what is happening at a glance and keep adjusting costs accordingly.

All Bank loan applications ā€“ or reviews for your Bank. Prepared to a professional standard that will enable your application to be processed quicker – eliminate any unnecessary delays due to incorrect information – or lack of information.

Get Work Life Balance back in your life – are you spending hours in your precious spare time completing paperwork - The Secretary Ltd can do all this and it can be cost effective. This then enables you and your staff more time to do what makes you money – getting on with your business. Take control of your business – and have a better understanding of the financial side of it with constant feedback. We also offer the opportunity to “test” your overheads – ie ensuring that each “widget” is cost effective.

Networking Opportunities Opportunity to meet other business people and discuss the challenges that you are facing – brainstorming what works for you. Smarter/better ways of doing business. Chance to join group purchasing schemes – bigger groups working together get far better discounts. Be assured – Confidentiality is guaranteed – your business is important to us and therefore all your information is kept strictly confidential – all data is backed up off site on a daily basis.

Contact us now
The Secretary Ltd
198 Hastings Street
Napier 4110
P:06 835 5562
F:06 835 5563
M:021 0277 1171
E:admin@thesecretary.co.nz

Our office hours are 9am – 5 pm, Monday to Friday. If you phone outside these hours, please leave a detailed message including your contact phone number and we will respond in our next business hours. If urgent – please do not hesitate to contact us on our mobile – including weekends.

Proud to be the Napier Inner City Marketing Supreme Customer Service Award reigning champions since 2011 -scoring 100% in all surveys